The City recognises the importance of open and accountable government. As part of our commitment to transparent decision making., the City makes documents relating to council meetings available to interested members of the community.  The Agendas for each Ordinary or Special Council Meeting are provided before the meeting. Wherever possible, the Attachments referred to in the officer reports are included with the Agenda. 

To enable us to provide well researched and informed responses to questions raised during Public Open Question Time we ask you to provide all questions in writing prior to the meeting. Please click on the link below to download and print out a PDF version of the Council Meeting Question Time Guidelines and Question Form.

Council Meeting Question Time form  (~77Kb Adobe Acrobat PDF format)

Should you wish to request a deputation to address Council on a specific Agenda item, it will be necessary to complete a Request for a Deputation to address Council form and lodge it with the City by noon on the Monday prior to the Council meeting.  Please select and print out the Request for a Deputation to address Council form by clicking on a link below.

Request for a Deputation to address Council form  (~77Kb Adobe Acrobat PDF format)

To ensure the efficient co-ordination and running of the meeting, applications must be received by this time. Applications received after the close off time will only be accepted in special circumstances.

Shortly after each meeting, the Minutes of the relevant Council Meeting (including all of the Resolutions of Council) are posted on the Internet for public access.

The City has a legal disclaimer which applies to the reliance of any member of the public upon statements made at Council Meetings and this extends to the information provided on the City’s website.

Where an application for an approval, a license or the like is discussed or determined during this meeting, the City warns that neither the applicant, nor any other person or body, should rely upon that discussion or determination until written notice of either an approval and the conditions which relate to it, or the refusal of the application has been issued by the City.